Assessment 3 - Group Work Assessment

• Class schedule in ICTPRG Announcements
• Groups have been assigned
  • I'm part of the _Compiler group
• Project manager responsible for organising team
  • Need some sort of share drive
  • Everyone is responsible for the quality

Assessment Task 3

• "Getting your groups going"
• Assessment task 2 is about advising a client on an issue
• 3 documents
  1. Project Plan
  2. Project Logbook
  3. Meeting Agenda and Minutes
• Free online version is different to the paid version
• Use the free version?
  • State it in the documentation

Requirements

• Well-structured
• Comprehensive (for the 3 tasks each)
• Collaboration and teamwork among group members
• Potentially distribute the manual

Project Plan

• Team Members
  • From announcements (lecturer provided)
  • Allocate teams to jobs
• Goals
  • From assessment guide
• Plan and prioritise tasks and timeframes
  • Setting dates for things due
• Team workspace
  • Onedrive/ google drive etc

Content Creation

• Going to document parts of office 365
  • Not creating comprehensive office 365 documentation
  • Only 4 components:
    1. Excel
    2. Word
    3. Powerpoint
    4. OneNote/OneDrive
  • 3 functions for each component
    1. Open/Create file
    2. Save file
    3. Do one task

Project Manager

• Keeps everybody on track

Design and Formatter

• Doesn't need to be anything fancy, only needs to look comprehensive
  • No errors, easy to read, easy to follow

Review and Editing

• Ensure what's written actually works.

Testing

• Part of Review and Editing

Project Logbook

• Done by each member
  • This is a personal journal about how you contributed to the team
• List team members
• How you contributed to the team
  • What skills you brought to the group
  • What you contributed to meetings
  • How you collaborated
    • Email, whatsapp, google drive etc.
  • How you assisted other team members

Meeting Agenda an minutes

• The lecturer would like to see at least 3 separate minutes
• Minutes follow a particular format
• Not just for keeping notes on what happened
  • Used for keeping a legal account of fulfilling duties
• Includes
  • Date/Time
  • Chair (Usually project manager)
  • Minute taker
    • Chair and minute taker should be different people
      • Segregates duties
    • Chair runs the meetings
    • Minute taker should be independent (not self-serving)
    • However doesn't matter if the chair + minute taker since groups are so small
• Responsibilities for minutues
  • Review minutes from last meeting
    • Refreshes everybody on what was said last time
    • Allows people to acknowledge that things in the prev meeting are "True and Fair"
  • Review Actions from previous Meetings
    • Shows that you're following on up on things from the previous meeting
    • Allocates accountability
  • Updates
    • Talk about issues
  • Actions
    • Things that need to get done
  • Feedback
    • Extra information/talk about updates, actions and review

Goin Over Alexanders Version of Final AT3:

• Basic design
• Automatic template for creating table of contents
  • Whenever created, just update automatically
    • Right click -> Update all
• Headings
  • Correct level of headings for each section
• Screenshots
  • Help show what the documentation is about
  • Include some graphics such as arrows to help highlight things
• Alexander did more than required in his project
• Expecting to see about 10 - 20 pages total

Summary for AT3: What's required

• Get groups together
• How we want to interact
• Project manager find out inactives
• Have at least 3 formal meetings with 3 minutes
• Project manager does project plan
• Other 2/3 people do the work
• Check work is good
  • Ease of reading
  • Grammer
• Give to a person who isn't great at computer to verify it works
• Everybody responsible for the whole document